I. BasicExport RepresentationWhat legal qualifications are required for

services?Legally operating export agencies must possess three core certification documents:(clearly including goodsimport and exportbusiness scope),Certificate of Recordation of Customs Declaration Entity(After Customs General Administration changed registration to filing system in 2023, filing codes begin with 31), andCertificate of Registration in the List of Foreign Exchange Receipts and Payments. Starting 2025, per new Ministry of Commerce regulations, cross-border service enterprises must also display electronic versions offoreign tradeSpecial qualifications need to be provided additionally for different product categories:

II. What additional certificates are required for the export of special products?

Food/

• CategoryCosmetics & Personal Care: Hygiene License, HACCP Certification, Export Food Recordation Certificate: Medical Device Registration Certificate, FDA/CE Certification (required by the target market)
• Medical EquipmentChemical Products
• : MSDS Safety Data Sheet, Dangerous Goods Transportation Appraisal ReportThe EPR Extended Producer Responsibility System newly implemented by the EU in 2025 requires that the agent must hold an EPR registration number to export electrical and electronic products.

A regular agent should provide:

III. What compliance certificates are required for foreign exchange receipt and payment?

Certificate of Registration in the List of Enterprises for Trade - related Foreign Exchange Receipts and Payments issued by the State Administration of Foreign Exchange

• Documentation of Recordation for Cross - border RMB Settlement Eligibility
• Standard Text of the Export Foreign Exchange Collection Risk Undertaking Letter updated in 2024
• Special attention: According to Announcement No. 12 of the State Administration of Foreign Exchange in 2025, for the receipt or payment of advance payments exceeding USD 500,000 per transaction, a Compliance Statement for Special Business issued by the bank needs to be provided.A complete export agency agreement should be attached with:Copy of the agents qualification certificate (stamped with the official seal)

Proforma Invoice

IV. What certification documents must be included in the agency contract?

Packing List Template

• Certificate of Origin
• Power of Attorney for Application of (CO)
• New requirement in 2025: For businesses involving RCEP member states, the applicable clauses of the origin accumulation rules need to be specified in the contract.
• It is recommended to verify through the following methods:Log in to the National Enterprise Credit Information Publicity System to query business license information

Enter the recordation number on the official website of the General Administration of Customs to verify the customs declaration qualification

V. How to verify the authenticity of export agency qualifications?

Query the status of the foreign exchange list through the IC card of the electronic port

• Log in to the National Enterprise Credit Information Publicity System to query business license information.
• Professional tip: The agent can be required to display its recordation information in real - time through the China International Trade Single Window. This platform has achieved real - time data synchronization with the State Administration for Market Regulation in 2025.
• Agent Export
• ·

Pro tip: Require agents to display their filing information in real-time via the China International Trade Single Window, which achieved real-time synchronization with SAMR data by 2025.